Contract Administrator - Full Time, Permanent

Melbourne Building Products is a business based in Melton, Victoria, operating from 1/11 Dazln Drive, Melton VIC 3337. The company provides a professional and practical working environment, with a strong focus on efficient operations, reliable service and maintaining positive relationships with clients and suppliers. The business offers an opportunity to work within a hands-on team environment supporting ongoing commercial and administrative activities.

The purpose of the Contract Administrator role at Melbourne Building Products is to support the effective administration and coordination of the company’s contracts, projects and commercial arrangements. The role involves preparing and reviewing contract documentation, monitoring contractual obligations, coordinating with clients, suppliers and subcontractors, maintaining accurate records, and assisting with variations, timelines and compliance requirement

• Prepare, review and maintain contracts, agreements and related project documentation.
• Monitor contractual terms, obligations, deadlines and deliverables to support timely completion of projects.
• Coordinate with clients, suppliers, subcontractors and internal staff regarding contract requirements and project matters.
• Assist with preparing, assessing and recording contract variations, extensions and amendments.
• Maintain accurate records of contracts, correspondence, approvals, invoices and supporting documentation.
• Track project costs, commitments and contractual payments in coordination with management and accounts staff.
• Review supplier and subcontractor documentation to ensure it aligns with agreed terms and business requirements.
• Identify potential contractual issues or delays and report them to management for timely resolution.
• Support tendering, quotation and procurement activities by preparing and organising relevant documentation.
• Assist with contract compliance and ensure required records, certificates and approvals are maintained.
• Prepare regular contract and project status updates for management.
• Provide general administrative support to help ensure contracts and projects are managed efficiently from commencement through to completion.

• Diploma or higher qualification in Business, Construction Management, Contract Management, Project Management, or a related field.
• Around 1–2 years of relevant experience in contract administration, project administration, procurement, or a similar role.
• Good understanding of contracts, variations, supplier documentation, project records and commercial processes.
• Strong organisational skills with the ability to manage multiple documents, deadlines and priorities.
• Good communication and coordination skills when dealing with clients, suppliers, subcontractors and internal teams.

• Competitive salary package with superannuation.
• Full-time, stable employment with a growing Melbourne-based business.
• Opportunity to develop experience across contracts, projects and commercial operations.
• Supportive and practical team environment.